Filing your annual accounts with KVK yourself

Filing is handing in your annual accounts to the trade register. You are allowed to do that yourself, through KVK's portal. Below is what you need to know beforehand and in which order it goes.

First: which size class are you in?

For a BV, the annual accounts of a BV sets out per component what belongs in them.

This is the question that determines everything. Micro, small or medium-sized — the class depends on your total assets, your turnover and your staff, and one class may publish less than another. If you are in the wrong class, your document is rejected or you file more than you need to. KVK explains it at which size class does your company fall into.

What you need

• •Adopted annual accounts: a balance sheet, a profit and loss account and notes that fit together.
• •The components that belong to your size class.
• •The signing: the director(s) sign it, and if someone cannot sign that is stated.
• •Your login details for KVK's portal.

The components themselves are at KVK per size class: what the annual accounts consist of. Unsure whether you have everything? This overview of the documents runs through the whole set.

Step by step

1. 1.Close your figures and check that the balance sheet adds up: assets and liabilities must equal each other.
2. 2.Prepare the annual accounts, with the accounting policies and the notes that belong with them.
3. 3.Have the annual accounts adopted by the general meeting; without adoption you cannot file.
4. 4.Put the documents into KVK's portal. The instructions are at filing your annual accounts yourself.
5. 5.Keep the confirmation in your records and note the date — you will need it if questions come up later.

High volumes: then it works differently

If you file several sets of annual accounts a year, the portal is still workable. For larger numbers it runs through financial software with SBR. KVK explains that at filing with SBR.

Do it yourself or have it done?

The filing itself is the least of the work; preparing the annual accounts is the real work. A bookkeeper or accountant charges an hourly rate or a fixed amount for that, and often delivers the tax returns as well. Doing it yourself with software costs a fixed, low amount per financial year, but requires you to enter and check your own figures. What suits you depends on your records and whether you need a statement — the consideration is set out in do it yourself, outsource it or software.